BLT Manual

PURPOSEFUL MEETING AGENDAS & NOTES

Purposeful Agendas: Team meetings are for effective problem solving, not for problem admiration. Time is the most frequently voiced concern about team meetings, so ensuring a purposeful agenda with built-in time constraints ensures that time norms are followed and that the meeting is productive. It should be noted that meeting agendas may look different depending on the purpose of the meeting.

Essential elements to be included in agendas are:

Created prior to meeting and communicated to all staff Time/length of meeting Location/Zoom link List of topics to be addressed

Data to be analyzed Expected outcomes Post-meeting follow-up assignments

Meeting Notes: Team notes serve two purposes. The first is to make certain that the conversation is captured, and the second is to document decisions that are made, and the tasks that may accompany those decisions are assigned to team members. At the end of each meeting, the BLT should also spend a moment summarizing the meeting notes and determining what information needs to be shared out to the entire staff. The summary should include important decisions that are made that will impact staff.

Agenda/Note Template Samples Samples of Agenda/Notes can be found in the BLT Implementation Toolbox.